For all role outlines, it is important that there is an explicit statement stating:
The Church takes the safety of everyone within the church very seriously and expects that everyone will work within the church safeguarding policy. In particular, the Church expects anyone who becomes aware of a safeguarding risk or of actual abuse, to immediately raise this with their APPOINTER / manager or SAFEGUARDER
(you should insert specific names and role titles)
Volunteer role outlines should be agreed with the volunteer and could be sent in a letter of welcome and thanks to them. The document should detail the role outline (examples below) and also:
a) Times of work (e.g. monthly rota; once each week etc)
b) To whom you will be accountable
c) Arrangements for notification if you are unable to fulfill the responsibility (e.g. contact details)
d) Any practical arrangements e.g. process for paying expenses; provision of equipment.
e) Any arrangements for induction, training and support
f) Safeguarding statement and DBS renewal every 5 years (where applicable)
g) Arrangements for continuing oversight and review
h) Show an appreciation of the person's commitment and make a responding commitment to offer support as needed for the person to complete their role in a successful way.
Role Outline Examples (based on examples shared by the Episcopal Church of Scotland)
supervising babies and toddlers (i.e. those too young to attend classes) during church services to allow parents to attend the service (i.e. where this takes place in a separate room and the parents are not present)
Sunday School Teacher
teaching classes for children held separately from Sunday services.
Youth Group Leader
teaching and leading activities for children in church premises at other times in the week
Youth Camp Leader
leader at residential events for children. A children's residential camp is held at for two weeks each August, and other events are held throughout the year
Ministers (or the PCC/church council) may appoint, train and supervise members of a congregation to assist them in visiting those with particular needs. Training would include awareness of the needs of the people they will visit, guidance on conduct, how to report concerns etc. Various workbooks and other training materials are used. Pastoral visitors are carrying out the church's ministry of providing support, advice and spiritual guidance.
Outreach Project Workers
Outreach projects are church initiatives which target a group of people with a specific need e.g. drug or alcohol dependency, visual impairment, dementia or other mental health difficulties and provide support (often more 'hands on' support than pastoral visiting) to meet the needs of the individuals. Training relevant to the particular project is undertaken. The work may be with individuals or groups. Work with groups would include provision of support and fellowship. Work with individuals would include assistance with shopping or household tasks and repairs etc.